HOW WE USE YOUR PERSONAL INFORMATION

Lindsay Girvan is committed to ensuring your privacy is protected and takes its obligations about your personal information seriously.

Your personal data will be collected by Lindsay Girvan who will act as the “Data Controller”. A Data Controller determines the purposes and means of processing personal data.

The types of information Lindsay Girvan processes
The types of personal data which can be collected includes:

Name, Address, Telephone Numbers, Email, 3rd Party Cookie Identifiers, Bank or Card Details, Website pages viewed, and emails opened and clicked

The purpose and legal basis of processing personal data
Lindsay Girvan will collect your personal information for specific purposes under lawful methods of processing.

Lindsay Girvan will process personal information:

for the purposes of direct marketing under opt-in consent as set up when placing an order or signing up to newsletter/promotions
gathering visitor data to our website using cookies;
for the purposes of research and surveys based upon opt-in consent;
for the purpose of purchasing Lindsay Girvan products or services and associated information required in the fulfilment of that transaction and delivery that product.
to offer related information on products and services you have taken under soft-opt-in legitimate interest of the business. e.g. newsletters;
to enable request for information, making enquiries, reports or complaints under the legitimate interest of the business;
for publicity purposes where images are taken in places where there is no expectation of privacy. e.g. public foyer or retail spaces are under the legitimate interest of the business.

In addition, if you visit Lindsay Girvan atelier on Bonnytoun Farm, there may be further processing of personal information including, but not limited to:

your image will be captured on CCTV, both interior and exterior to buildings for security monitoring purposes under the legitimate interest of the business;

Where your consent has been sought, you have the right to withdraw your consent at any time.

Your personal data rights
Lindsay Girvan will respect all your data subject rights. If we do hold information about you, we will:

authenticate you as the data subject, or their agent.
determine if a right can be administered.
complete your request within 30 days; and
communicate to you in clear and intelligible language.

These rights include, but are not limited to:

The Right of Access: at any time, you can ask for a copy of your personal information. Lindsay Girvan will respond with whether data is held or not. If data is held then a copy of the information and the required supplement notice will be offered to you.

Right of Rectification allows you to submit changes to your records and once changes are verified, they will be amended on Lindsay Girvan records. Similarly, Lindsay Girvan may periodically request you to check your data is held accurately.

Right of Erasure: if you request your data to be erased, and there is no other lawful basis to keep your data, then it will be removed.

If you would like to exercise your data subject rights including your right of access, rectification, erasure, restriction, or objection to processing, please contact in the first instance the Office administrator - contact details are contained within this policy.

Retention periods
All personal data collected under contract or legitimate interest will be held for a period of 3 years from your last interaction with the business, or it will be removed if no other lawful method of holding your data can be determined, e.g. UK finance law.

Data collected under consent will be used until consent is withdrawn or if it is no longer useful for the purpose for which it was collected. Some data may not be removed if it involves a disproportionate effort e.g. if a website image of you is held by a search engine such as Google.

This does not affect your rights as a data subject.

Please note that after this retention period has expired, Lindsay Girvan will be unable to reinstate the original data, validate the purchase of a product or service you may have received, assuming the data was held in the first instance.

Failing to provide necessary personal data
Failing to provide some or all the necessary personal data may result in:

being unable send or receive a product or service;
not receiving related news, updates, offers or notices of events.

Sharing personal data
Lindsay Girvan will share your personal data with other organisations to supply products or services to you. For instance, this could include sharing contact details with postal and shipping service providers to enable orders to be delivered.

If Lindsay Girvan shares your data on a regular basis, it will perform due-diligence and hold written contracts and agreement with these organisations to legally safeguard your data.

Lindsay Girvan will not share your data with other organisations for the purposes of direct marketing, On deletion of your data, Lindsay Girvan will endeavour to contact you to confirm that your information has been removed.

Transfer to international countries
Lindsay Girvan will not transfer your data Internationally, but this may occur if our goods are being delivered outside the UK. If your data is transferred, this will be by a third party who will legally safeguard your personal data by:

transferring to the EEA countries (Members of the European Economic Area).
transferring to an EU Adequate country, which are defined as countries outside the EU that offer adequate levels of data protection.
transferring under “EU Model Clauses” agreement with the importing party. These are standardised contractual clauses that make specific guarantees around the transfer of personal data from EEA countries to the rest of the world.

Owing to the global nature of the internet infrastructure, the information you provide may be transferred in transit to countries outside the European Economic Area that do not have similar protections in place regarding the protection of your personal data. Where this is the case, end-to-end encryption will be employed to transmit the data securely. e.g. using industry standard data encryption (SSL or TLS) to connect to websites or using email encryption technologies.

Information security

Transmission: where personal data is electronically transmitted from one computing device to another over a public network an encrypted path will be used e.g. SSL. If your data is transmitted in a hard-copy format from one place to another a secure or locked method of transport will be used, suitable to the nature of the personal data.
Storage: personal electronic records are located on servers in secure premises. If your data is required to be stored outside of the secure premises, the data will be in an encrypted format. Personal paper-based records will be stored in a locked filing cabinet in secure offices to prevent inadvertent access by unauthorised 3rd parties.
Access: only personnel authorised by Lindsay Girvan will have access to your personal data records on a need-to-know basis.
Disclosure of personal data: we do not disclose personal data unless we’re required to do so to comply with the law, under contract, have your consent, or if it is in your vital interest.

PRIVACY AND COOKIES

What are cookies?

Cookies are small text files which are stored on your computer when you visit certain web pages. At Lindsay Girvan, we use cookies to understand how our sites are used which helps us to improve your overall online experience. Some of the cookies we use are necessary for some of our sites to work whilst other cookies are used to provide tailored advertising by trusted third parties. The cookies we and our third parties place on your computer do not collect personally identifiable information like your name, address or payment details. To find out more about cookies, visit www.aboutcookies.org .

The privacy of your information is important to us, and we want to keep you well informed about cookies. We shall continue to work on initiatives in relation to recent cookie legislation to ensure you have the best experience when visiting our website.

The different types of cookies we use
Lindsay Girvan use the following categories of cookies on our websites:

Strictly necessary – these cookies are essential for certain features of our websites to work e.g. when you make payments for goods and services. These cookies do not record identifiable personal information and we do not need your consent to place these cookies on your device. Without these cookies some services cannot be provided.

Performance – these cookies are used to collect anonymous information about how you use our websites. This information is used to help us improve our websites and understand how effective our website is. In some cases, we use trusted third parties such as Google to collect this information for us but they only use the information for the purposes explained. By using our websites, you agree that we can place these types of cookies on your device.

Functionality – these cookies are used to provide services or remember settings to enhance your visit e.g. text size or other preferences. The information these cookies collect is anonymous and does not enable us to track your browsing activity on other websites. By using our websites, you agree that we can place these types of cookies on your device.

Targeting and advertising – these cookies are used by trusted third parties to deliver adverts more relevant to you and your interests. They are also used to limit the number of times you see an advertisement as well as help measure the effectiveness of the advertising campaign. Information contained in these cookies is anonymous and does not contain your personal information. To find out more about cookies used for targeting and advertising go to www.youronlinechoices.com and www.networkadvertising.org or contact us on our feedback page for further information about the trusted third parties we use.

Managing cookies
If you would prefer to restrict, block or delete cookies from Lindsay Girvan and our third-party advertisers, or any other website, you can use your browser to do this. Each browser is different so check the 'Help' menu of your browser to learn how to change your cookie preferences. If you choose to disable all cookies, we cannot guarantee the performance of our websites and some features may not work as expected.

Links to other websites
This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.

Changes to this privacy notice
We keep our privacy notice under regular review, and we will place any updates on this webpage. At the start of this privacy notice, we will tell you when it was last updated.

This privacy notice does not provide exhaustive detail of all aspects of Lindsay Girvan collection and use of personal information, however, please contact us if you require further detail and we will be happy to provide any additional information or explanation needed.